Reason 1–3: Document errors
Document-e bhul
1. Bid security missing or wrong amount
Most common rejection reason. Bidder BG arrange kore but bid envelope-e attach korte bhule jay; or BG amount wrong (apnar bid price-er upor calculate korle); or BG validity period short hoy (bid validity + 28 din lage)。 Prevention: bid submission checklist follow korun, BG copy bid bundle-e physically verify korun。 Public Procurement Rules 2008 Rule 23
2. Trade licence expired
Trade licence yearly renew korte hoy. Bid submission-er din current validity proof na thakle eligibility-tei reject. Prevention: yearly Q1-e trade licence renew korun, dual-copy office-e rakhun。
3. Bank Solvency Certificate expired
BSC 3-month-er older holey expired treat hoy. Onek bidder 6-month age-er BSC use kore — reject. Prevention: prati 60 din-e fresh BSC arrange korun jodi active bidder hon।
Reason 4–6: BOQ & financial errors
BOQ-r problem
4. BOQ pages unsigned
ITB onek somoy specifies every page of BOQ-e authorised signatory-r signature lage. Bidder mostly first + last page sign kore — strict evaluator-e reject hoy. Prevention: every BOQ page-e signature + seal।
5. Arithmetic mistake in BOQ totals
Unit × quantity ≠ total — discrepancy-tei evaluator unit price prevail kore. Apnar evaluated price actually beshi hoye jay, even though apni LQT chilen. Prevention: BOQ-e formula use korun, manual math eradicate korun।
6. Currency confusion
Multi-currency bid mosly works tender-e allowed na. ITB specifies BDT-e quote. Bidder USD-eo quote korle bid substantially non-responsive hoy.
Reason 7–10: Eligibility & technical
Eligibility issue
7. Similar-experience insufficient
ITB-te “2 contracts of similar nature, each > BDT X” — bidder qualifying contract-er details miss kore, or contract value short hoy. Prevention: similar-experience statement form-e completion certificate sho।
8. Turnover threshold miss
ITB-te 3-year average annual turnover threshold — bidder firm jodi tarjotuk meet na kore, eligibility fail. JV consider korun with stake-weighted summing।
9. Equipment list partial
ITB specifies minimum equipment ownership/lease. Bidder partial list dey, or rental agreement-er copy nei — reject. Prevention: ITB-r equipment list onuyaee owned/leased proof ready korun।
10. Authorised signatory mismatch
Bid signed by person whose name/role-e RJSC entry-r sathe mismatch — typically Chairman or MD na, kintu sign kore felechen onno keu. Prevention: RJSC certificate-e named authorised signatory-r signature verify korun।
Prevention — pre-submission checklist
Pre-submission checklist
- ✅ Bid security BG copy attached + amount = 2% of estimated cost
- ✅ Trade licence current validity period covers bid submission date
- ✅ Bank Solvency Certificate < 3 months old
- ✅ Every BOQ page signed by authorised signatory
- ✅ BOQ unit × quantity = total (formula-driven)
- ✅ All amounts in BDT only (unless ITB explicitly allows multi-currency)
- ✅ Similar-experience statement with completion certificates attached
- ✅ 3-year turnover proof from audit reports
- ✅ Equipment list with ownership/lease evidence
- ✅ Authorised signatory matches RJSC entry exactly
- ✅ All files < 1MB; PDF format; 200 DPI scans
- ✅ Submission 2-4 hours before deadline (system overload buffer)