The Directorate General of Family Planning (DGFP) procures reproductive-health and family-planning commodities nationwide, including contraceptives, medical supplies, field equipment, and clinic construction. To bid successfully on DGFP tenders, suppliers must understand WHO prequalification requirements, manufacturer authorisation standards, and PPR 2008 compliance rules. DGFP tenders are typically goods-supply contracts under the Medical Education and Family Welfare Division of the Ministry of Health and Family Welfare.
Bidding on DGFP tenders requires careful attention to prequalification criteria and technical specifications unique to the health sector. Understanding the tender process and eligibility requirements will significantly improve your chances of winning contracts.
Understanding DGFP and Its Procurement Mandate
The Directorate General of Family Planning operates under the Medical Education and Family Welfare Division within the Ministry of Health and Family Welfare. DGFP is responsible for procuring reproductive-health and family-planning commodities across Bangladesh. Their procurement covers a wide range of items: contraceptives, medical supplies, field equipment, and infrastructure such as clinic construction. Because DGFP deals with health commodities, all goods tenders typically require WHO prequalification and manufacturer authorisation as mandatory eligibility criteria.
WHO Prequalification and Manufacturer Authorisation Requirements
One of the most critical requirements for bidding on DGFP tenders is WHO prequalification. Suppliers of contraceptives and other reproductive-health commodities must demonstrate that their products meet international quality and safety standards. This prequalification is not optional—it is a standard requirement in DGFP tender documents.
Manufacturer authorisation is equally important. Bidders must provide evidence that they are authorised by the product manufacturer to supply the goods in Bangladesh. This typically involves a letter of authorisation or agency agreement from the manufacturer. Without both WHO prequalification and valid manufacturer authorisation, your bid will be rejected at the eligibility stage.
Tender Types and Procurement Categories
DGFP tenders fall primarily into the goods-supply category. Tenders may be issued for:
- Contraceptive commodities (oral contraceptives, injectables, condoms, IUDs)
- Medical supplies (syringes, needles, diagnostic kits, sterilisation equipment)
- Field equipment (weighing scales, thermometers, examination tables)
- Clinic construction and renovation (works contracts)
Goods tenders are typically evaluated on the basis of price, quality, delivery schedule, and compliance with technical specifications. Works contracts follow different evaluation criteria under PPR Rule 27 and related provisions.
PPR 2008 Compliance and Tender Procedures
All DGFP tenders are governed by the Public Procurement Rules 2008 (PPR 2008). Bidders must comply with standard PPR procedures including:
- Tender announcement and publication on the e-GP portal
- Bid submission within the specified deadline
- Technical and financial evaluation as per tender documents
- Bid security and performance security requirements under PPR Rule 23
- Contract award to the lowest evaluated responsive bid
Understanding PPR Rule 16 on tender documents and PPR Rule 25 on bid evaluation is essential. Ensure your bid is responsive to all mandatory requirements and that all supporting documents are complete and authentic.
Preparing Your Bid: Key Documentation
When preparing a bid for DGFP tenders, gather the following documentation:
- WHO prequalification certificate (or equivalent international quality certification)
- Manufacturer authorisation letter confirming your agency status
- Company registration and tax documents (TIN, BRN, VAT certificate)
- Financial statements for the past two years
- Technical specifications matching the tender requirements exactly
- Delivery schedule and logistics plan
- Bid security (bank guarantee or demand draft as specified)
- Experience certificates from previous health-sector supply contracts
All documents must be original or certified copies. Ensure that your bid is submitted before the deadline on the e-GP portal. Late submissions are automatically rejected under PPR rules.
Bid Evaluation and Award Criteria
DGFP evaluates bids using a two-envelope system: technical evaluation first, followed by financial evaluation of technically qualified bids. Your bid must pass technical evaluation to proceed to price comparison.
Technical evaluation focuses on:
- WHO prequalification and manufacturer authorisation
- Compliance with product specifications
- Delivery timeline and logistics capability
- Quality assurance and after-sales support
- Experience in supplying similar commodities
Financial evaluation compares the unit price and total contract value of technically qualified bids. The lowest evaluated responsive bid is typically awarded the contract, subject to PPR Rule 88 provisions on bid rejection and contract award.
Post-Award Obligations and Performance Security
Once your bid is accepted and the contract is awarded, you must provide a performance security (usually 5–10% of contract value) within the specified timeframe. This security ensures timely and quality delivery of goods.
You must also comply with:
- Delivery schedules as specified in the contract
- Quality standards and inspection requirements
- Documentation (invoices, delivery certificates, quality test reports)
- Payment terms (typically 30 days after delivery and inspection)
Failure to meet delivery or quality obligations may result in performance security forfeiture and blacklisting from future DGFP tenders.
FAQ
Q: Is WHO prequalification mandatory for all DGFP tenders?
A: Yes, WHO prequalification is a standard mandatory requirement for DGFP tenders involving reproductive-health and family-planning commodities. Bids without valid WHO prequalification certificates are rejected at the eligibility stage. Ensure your products are prequalified before submitting a bid.
Q: Can I bid as a distributor without manufacturer authorisation?
A: No. DGFP tenders require proof of manufacturer authorisation. You must provide a letter from the product manufacturer confirming your agency status and right to supply in Bangladesh. Bids without valid manufacturer authorisation are ineligible.
Q: What is the typical bid security amount for DGFP tenders?
A: Bid security requirements are specified in individual tender documents under PPR Rule 23. The amount is usually 2–5% of the estimated contract value. Check the tender document for the exact requirement and acceptable forms (bank guarantee, demand draft, or treasury bond).
Q: How long does the DGFP bid evaluation process take?
A: Evaluation timelines vary by tender complexity. Technical evaluation typically takes 2–4 weeks, followed by financial evaluation and contract award. The tender document will specify the evaluation schedule. You can track progress on the e-GP portal.
Q: What happens if my bid is rejected for non-compliance?
A: Under PPR rules, rejected bids are not evaluated further. You may request a debriefing from DGFP to understand the reasons for rejection. If you believe the rejection was unjustified, you can file a complaint through the e-GP portal's grievance mechanism within the specified timeframe.
Conclusion
Bidding on DGFP tenders requires strict compliance with WHO prequalification, manufacturer authorisation, and PPR 2008 rules. Success depends on thorough preparation, accurate documentation, and timely submission of responsive bids. Use TenderPulse to analyse DGFP tender documents, track deadlines, and prepare compliant bids with confidence.